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GlobalGiving is a social enterprise operating in the international
philanthropy sector, with a mission to build an efficient, open,
thriving online marketplace that connects donors with social,
environmental, and economic development projects around the world. Learn
more about our organization at
www.globalgiving.com.
GlobalGiving is currently seeking a full-time
Administrative Assistant
to support general clerical and administrative needs for the
organization. The Administrative Assistant is responsible for ensuring
the smooth day-to-day functioning of a growing, dynamic organization,
providing staff with clerical support, and managing general
administrative functions of the office.
The Administrative Assistant must have a good public persona and strong
communications skills, since he/she also will be responsible for acting
as receptionist, answering phones and greeting visitors. In this
capacity, he/she will interface with GlobalGiving donors, partners,
vendors, and funders.
Principal Activities/Objectives
Day-to-day office management,
including:
o Answer phones and manage phone systems (e.g. voicemail)
o Order and manage supplies and other office equipment within
budgets
o Handle incoming and outgoing mail, packages, and faxes
o Coordinate and prepare materials for weekly staff meeting and
other meetings
o Arrange/oversee office cleaning/facilities management
o Interface with building management on issues of maintenance and
general housekeeping, reserving conference room space, etc.
o Monitor and maintain standards of office tidiness and
cleanliness – establish and monitor effectiveness of rules for staff to
follow
o Create and maintain administrative filing systems
o Create and maintain "permanent" master files of vendor
information/ leases
- Manage calendar/schedule and occasional travel arrangements for
executive staff
- Prepare correspondence as needed
- Manage online customer service
- Support Finance Department in the processing of accounts payable
and distribution of checks
- Update and create general office documents
- Process donation gift cards and tax receipts for donors
- Work on short-term projects for different departments as needed
Required Experience/Personal
Attributes
The ideal candidate will:
- be comfortable and enthusiastic about working in an
entrepreneurial and fast-paced environment, with a diverse and
high-energy team (approximately 18 full- or part-time staff members)
- possess demonstrated organizational, planning and prioritization
skills, including the ability to pay attention to detail, deal with
changing priorities and be a resourceful problem solver
- have the ability to effectively work autonomously with minimal
management oversight and be comfortable taking initiative and managing
his/her time effectively
- have strong oral and written communication skills and computer
proficiency in Microsoft Office applications (Word, PowerPoint, Excel)
including mail merge functions, and a willingness to learn how to use
new
software programs.
Comprehensive benefits plan, including health, dental, vision, life and
accident insurance and a salary to commensurate experience along with a
positive, fun working environment.
GlobalGiving is located in Washington, DC near the U Street/African-
American Civil War Memorial/Cardozo Metro stop.
Interested Applicants should send their resume and a cover letter to
jobs@globalgiving.com as soon as possible. Please indicate
"Administrative Assistant" in the subject line. No phone calls, please.
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